23 Greatest Occasion Administration Software program and Instruments for 2025
As an occasion organizer, your to-do record might really feel endless. You need to juggle your whole occasion targets, priorities, distributors, sponsors, and attendees directly. With so many duties in your plate, how will you make sure you get every little thing whereas nonetheless creating an immersive, participating occasion expertise?
The reply is with the suitable know-how. The most effective occasion administration software program acts as your associate all through the occasion administration course of. Whether or not you want an all-in-one resolution or a device for particular occasion wants, you should utilize occasion software program for any side of managing your subsequent convention, commerce present, affiliation assembly, workshop, or fundraising occasion.
To get you began with occasion administration software program, we’ll assessment the fundamentals and our high suggestions. We’ll cowl:
With the worldwide occasion administration software program market projected to succeed in $18.4 billion in 2029, it’s time to your group to hop on board and reap the advantages of this transformative occasion know-how.
What Is Occasion Administration Software program?
Occasion administration software program is a platform or app that lets you set up and run your occasions systematically. An occasion administration resolution saves your crew time by streamlining and automating totally different event-related duties and internet hosting your occasion information.
Occasion administration instruments may also help you:
- Set up and host memorable occasions.
- Promote your occasion, drive ticket gross sales, and gather funds.
- Have interaction your attendees earlier than, throughout, and after your occasions.
- Handle attendee information.
- Measure occasion return on funding (ROI).
To perform these aims, most occasion administration platforms supply the next options:
- Advertising instruments
- Registration and check-in
- Badge design
- Attendance monitoring
- Agendas and schedules
- Networking alternatives
- Knowledge storage and evaluation
- Notifications and attendee communications
Relying in your group, occasion kind, and current tech stack, chances are you’ll hunt down an all-encompassing occasion administration resolution or a extra particular device that matches your wants. For instance, nonprofits might desire to make use of a selected fundraising occasion software program, whereas affiliation leaders might search for an affiliation occasion administration software program that enhances their current affiliation know-how.
How Can My Group Select the Greatest Occasion Administration Software program?
When adopting a brand new type of know-how, you have to take a scientific strategy and totally discover all of the choices accessible. To select the suitable occasion know-how to your group, we suggest following these steps:
1. Decide your wants.
As talked about earlier than, totally different software program options will enchantment to totally different organizations relying on a wide range of elements. Sit down together with your crew to align on the next factors and the way they’ll affect your occasion administration software program search:
- Your occasion funds
- Your occasion targets
- The kind of software program you’re on the lookout for
- Any must-have options
The software program you select can also rely in your occasion kind, measurement, or format. As an example, a company internet hosting an in-person occasion could want occasion registration instruments. An occasion organizer planning a digital convention, however, might go for a complete occasion administration resolution outfitted with dwell streaming and video conferencing capabilities.
2. Learn opinions.
Typically, one of the simplest ways to study extra a few new platform and the way nicely it really works is from the organizations already utilizing it. Discover software program assessment websites like Capterra and G2 to analysis related occasion administration instruments and see what customers say about them.
If potential, hunt down opinions from organizers who run comparable occasions to you. As an example, a convention organizer might filter for opinions that point out “convention” to find out how nicely sure instruments work for that kind of occasion.
3. Examine ease of use.
An occasion administration system can have all of the options you’re on the lookout for, but when it’s tough to your employees, attendees, and sponsors to navigate, it received’t enable you to interact stakeholders or enhance your occasion’s ROI.
Moreover studying opinions to study how user-friendly the software program is, benefit from any alternatives to strive the software program for your self. Many suppliers supply a demo or product tour that lets you see the platform in motion and resolve if it should suit your group’s wants.
Whereas the backend of the software program should work nicely to your crew, don’t overlook to check the attendee facet of every platform. Think about inviting a few of your members, audio system, or previous attendees to take a look at your high platform decisions and supply their suggestions.
4. Search for safety measures.
Earlier than, throughout, and after your occasion, you’ll possible gather varied information out of your attendees. To guard this delicate information—particularly fee info—make sure the occasion administration software program you select has ample safety measures in place.
Search for platforms that provide PCI-compliant fee processing, in addition to Soc 2 Kind II compliance, to maintain all attendee info safe. Moreover, your software program ought to defend attendee information by requiring passwords and implementing SSL encryption.
5. Converse with customer support.
In an ideal world, you’d by no means want buyer assist to your occasion administration software program. However in actuality, it’s vital to have all of your bases coated on occasion day. Attain out to the customer support representatives of platforms you’re contemplating to listen to extra about how they assist their prospects.
For instance, some suppliers might supply in-person occasion help to make sure every little thing runs easily. Moreover, the hours of operation for every customer support crew differ between suppliers, so it’s value guaranteeing that your software program supplier’s buyer assist might be round to assist throughout the hours of your occasion.
6. Safe crew buy-in.
When you’ve narrowed down your decisions, it’s time to satisfy up together with your crew to make the ultimate determination. Be sure that your board, president, and different stakeholders know the related particulars of every software program resolution to allow them to give well-informed suggestions.
To make your assembly run easily, think about creating a brief presentation with an outline of every supplier. Embrace every supplier’s title, value, fundamental options, and any further execs or cons that may enable you to make a closing determination.
23 Greatest Occasion Administration Software program Options
Now that we’ve coated the fundamentals of occasion administration software program and the right way to choose the suitable platform to your group, let’s discover a few of your choices. These occasion administration instruments span a wide range of features and functions, permitting you to search out the one which works finest to your crew.
Greatest General Occasion Administration Software program Options
If you happen to’re on the lookout for an all-in-one resolution to your occasion administration software program, we’d suggest trying into platforms that may meet all of your wants. Streamline registration and check-in, interact your attendees, and activate your model with instruments like:
1. EventMobi
EventMobi presents probably the most modern and easy-to-use occasion administration software program in the marketplace! Over the previous 13+ years, the EventMobi crew has served over 30,000 international occasions with digital, hybrid, and in-person occasion options. From occasion planning to execution, EventMobi’s occasion administration software program places all of the occasion administration instruments you want in a single place.
High Options:
- Branded occasion web site with safe fee processing, customizable registration kinds, and intensive reporting.
- The Expertise Supervisor (CMS) builds and designs digital, hybrid, and in-person occasions multi function place.
- Award-winning Cellular Occasion App to stage up attendee expertise, increase the worth of sponsor packages, and supply post-event content material.
- Gamification instruments like dwell polls and leaderboards to extend attendee engagement.
- Social dashboard and media wall to maximise attain, join attendees, and run social media analytics.
- Onsite package deal with QR check-in, a extremely customizable badge designer, dwell show, and choices for skilled assist on the day of your occasion.
- And way more!
Join with the crew at the moment to discover the chances EventMobi can supply your group!
Value: Obtainable upon request. Please fill out the pricing kind for extra particulars.
2. Cvent
Cvent is an occasion administration software program designed to extend occasion attendance and engagement at each kind of occasion. Its platform automates information analytics, occasion advertising, registration, and different administration duties.
High Options:
- Venue administration instruments
- Instruments to attach planners, suppliers, and venues
- Strong app market
- Actual-time attendee insights
Why Cvent stands out:
Cvent focuses on occasion administration from starting to finish. They provide instruments for organizing your occasion logistics earlier than the occasion, participating attendees throughout the occasion, and analyzing your outcomes after the occasion.
Why Cvent might be higher:
Some Cvent customers discover that the platform has a studying curve and will require intensive coaching to make use of correctly.
Value: Obtainable upon request.
3. Bizzabo
Bizzabo is a complete occasion administration resolution for B2B conferences. Its software program presents normal occasion administration options, resembling registration, advertising, and occasion analytics.
High Options:
- Customizable registration choices
- Cellular occasion app
- Engagement instruments, resembling session Q&A, polls, and brandable chat channels
- Sensible badge know-how
Why Bizzabo stands out:
Bizzabo makes use of modern good badge know-how outfitted with coloured lights for figuring out totally different teams and the flexibility to alternate contact info in a single click on.
Why Bizzabo might be higher:
Some Bizzabo prospects word that their customer support has room for enchancment.
Value: Begins at $499 per consumer per thirty days.
4. Whova
Whova is a convention occasion administration software program that meets varied occasion wants. The platform permits customers to register for occasions, share paperwork, take notes, and extra.
High Options:
- Centralized speaker heart
- Digital waiver device
- Dwell polling and surveys
- Occasion analytics
Why Whova stands out:
Whova’s speaker heart lets you simply gather details about your audio system and talk with them. When audio system make adjustments to their profiles or displays, their info updates routinely throughout your occasion app and speaker internet pages.
Why Whova might be higher:
Some Whova customers discover the backend of the platform tough to make use of.
Value: Obtainable upon request.
5. Webex Occasions
Webex Occasions prides itself on being an occasion administration software program resolution for any occasion or viewers. The all-in-one platform helps digital, hybrid, and in-person conferences, commerce reveals, and inner occasions throughout a wide range of industries.
High Options:
- Customizable cell occasion app
- Sponsor and exhibitor profiles
- Dwell streaming
- Embeddable occasion and content material widgets
Why Webex Occasions stands out:
In case your occasion plans change, Webex Occasions makes it simple to modify from an in-person to a digital occasion and vice versa.
Why Webex Occasions might be higher:
Some Webex Occasions customers discover it tough to customise sure options throughout the app to their occasion’s particular wants.
Value: Obtainable upon request.
6. Stova
Stova is an “occasion know-how ecosystem” that organizations of all sorts can use to handle their occasions. They emphasize flexibility and catering to occasions of any measurement or location.
High Options:
- Venue choice and procurement instruments
- Occasion web site builder
- Social partitions
- AI-powered attendee matchmaking
Why Stova Occasions stands out:
Stova is appropriate for a wide range of occasion sorts, together with gross sales kickoffs, conferences, regional and international occasions, commerce reveals, and area advertising packages.
Why Stova might be higher:
Some Stova customers discover the platform extraordinarily complicated and tough to make use of. Prospects particularly discover points with the platform’s customization choices.
Value: Obtainable upon request.
7. Eventleaf
Eventleaf is an occasion administration platform for conferences, workshops, conferences, and commerce reveals. It permits occasion organizers to verify in attendees, interact their viewers, and observe leads.
High Options:
- Occasion web site builder
- Polls, Q&As, and surveys
- Apps for attendees, check-in, and lead monitoring
- Capability to create requests for proposals (RFPs)
Why Eventleaf stands out:
Eventleaf is simple to make use of and customise to your occasion.
Why Eventleaf might be higher:
Some Eventleaf customers word that their badge design choices are restricted.
Value: Paid choices begin at $1 per attendee.
8. Eventify
Eventify is an all-in-one occasion administration resolution for in-person and digital B2B occasions and conferences. They’ve options for registration and ticketing, networking, check-in, badge printing, and extra.
High Options:
- Tag-based attendee matchmaking
- On-line occasion social neighborhood
- Polls and dwell Q&A
- Occasion information
Why Eventify stands out:
Eventify has modern attendee engagement options that permit audiences to get probably the most out of the occasions they take part in.
Why Eventify might be higher:
Some Eventify customers word customization limitations.
Value: Paid choices begin at $999 per occasion or $1575 per yr.
9. Accelevents
Accelevents focuses on providing a stress-free occasion expertise for organizers and attendees alike. They provide a wide range of occasion administration options, together with registration, check-in, badge printing, gamification, and extra.
High Options:
- Digital Hub for digital and hybrid occasions
- Occasion web site builder
- Occasion analytics
- AI-driven attendee matchmaking
Why Accelevents stands out:
Accelevents presents white-label occasion options which you can model to your group and occasion.
Why Accelevents might be higher:
Some Accelevents prospects discover the platform tough to make use of.
Value: Paid choices begin at $5,000.
10. 6Connex
6Connex is an occasion administration platform constructed to strengthen manufacturers, enhance lead technology, and extract enterprise worth from occasions. This software program permits companies to launch in-person, hybrid, and digital occasions, in addition to webinars.
High Options:
- QR code heck-in
- Occasion metrics
- AI-powered content material personalization
- Assembly scheduling
Why 6Connex stands out:
6Connex lets you personalize the attendee expertise utilizing AI.
Why 6Connex might be higher:
Some 6Connex customers word that the backend is complicated and never user-friendly.
Value: Paid choices begin at $1,900 per occasion.
Greatest Occasion Registration Platforms
A clean occasion registration course of begins your occasion off on the suitable foot. Discover these occasion registration software program choices to assist encourage occasion sign-ups.
11. Doubleknot
For nonprofits and cultural organizations on the lookout for occasion registration software program, Doubleknot is a superb resolution. The platform permits organizations to handle ticketing, memberships, registrations, reservations, donations, and merchandise gross sales.
High Options:
- Customizable registration kinds
- Versatile fee choices
- Capability and waitlist administration
- Cellular check-in app
Why Doubleknot stands out:
Doubleknot caters to the wants of nonprofits and cultural organizations with options like tiered ticketing, admissions, training, and group gross sales.
Why Doubleknot might be higher:
Since Doubleknot is particular to nonprofits and cultural organizations, companies and different sorts of organizations are higher off utilizing a special resolution.
Value: Obtainable upon request.
12. RSVPify
RSVPify is an end-to-end occasion registration resolution that permits occasion organizers to handle invites containing RSVP hyperlinks.
High Options:
- Capability to create a full occasion or registration-specific web site
- Automated affirmation and reminder emails
- Visitor record administration
- A number of session and secondary occasion monitoring
Why RSVPify stands out:
RSVPify makes it simple to model your occasion registration web page to your group.
Why RSVPify might be higher:
Some RSVPify prospects word that emails despatched utilizing the platform go to recipients’ junk folders, stopping them from signing up and accessing vital occasion particulars.
Value: Begins at $39 per thirty days for skilled occasions and $499 per thirty days for enterprise occasions.
13. Eventbrite
Eventbrite is an all-in-one occasion administration platform, however the software program primarily focuses on ticketing and occasion discovery.
High Options:
- Occasion creation and ticketing instruments
- Customizable occasion pages
- Versatile occasion payouts
- Cellular app for organizers
Why Eventbrite stands out:
Eventbrite makes it simple to advertise your occasion throughout their web site to drive registrations.
Why Eventbrite might be higher:
Individuals mostly use Eventbrite for social occasions, so it will not be finest for skilled occasions.
Value: The Flex plan begins at $9.99 per occasion, and the Professional plan begins at $29 per thirty days.
14. Jotform
JotForm’s occasion registration software program permits customers to create kinds and gather on-line funds with out coding. With over 750 occasion registration kind templates for occasion organizers to select from, Jotform permits organizers to customise the registration course of.
High Options:
- Over 750 occasion registration kind templates
- Integrations with over 150 enterprise apps
- On-line fee processing
- Sensible PDF kinds
Why Jotform stands out:
Jotform integrates with over 150 enterprise apps, making it simple to attach it to your current tech stack and share information between platforms.
Why Jotform might be higher:
Jotform isn’t an event-specific platform, so it might not cater to your particular wants as an occasion organizer.
Value: Paid plans begin at $34 per thirty days.
Greatest Occasion Planning and Group Software program
Set up the logistics of your occasion forward of time utilizing the next options.
15. Prismm
Prismm is occasion planning software program that helps planners set up timelines, handle visitor names and meal preferences, design flooring plans, and preview their occasion layouts in 3D. Its software program helps delegation, crew collaboration, and dwell updates.
High Options:
- Thorough visitor administration capabilities
- Detailed report technology for distributors and purchasers
- Timeline administration instruments for scheduling
- Actual-time collaboration instruments
Why Prismm stands out:
Prismm makes use of spatial design know-how that can assist you plan your occasion’s format inside your venue.
Why Prismm might be higher:
Some Prismm prospects have skilled bugs or glitches that make it tough to make use of this platform.
Value: Obtainable upon request.
16. Asana
Asana is a well-liked challenge administration platform that may assist your crew plan, set up, and execute its occasion technique in a single handy place.
High Options:
- Customizable workflows and deadlines
- Complete challenge monitoring
- Choices for small groups
- Actual-time alerts
Why Asana stands out:
Asana has AI-powered workflows that make it simpler to arrange your occasion planning duties.
Why Asana might be higher:
Some Asana customers want the platform was extra intuitive.
Value: Paid choices begin at $10.99 per consumer per thirty days for the Starter plan and $24.99 per consumer per thirty days for the Superior plan.
17. Smartwaiver
If you happen to want attendees to signal a waiver earlier than collaborating in your occasion’s actions, Smartwaiver is the platform for you. It lets you simply create and share digital waivers.
High Options:
- Limitless, customizable waiver templates
- Capability to transform bodily waivers into digital ones
- Console to seek for signed waivers
- Sync together with your native laborious drive
Why Smartwaiver stands out:
Smartwaiver integrates together with your web site and current software program options so you possibly can simply share waivers with attendees.
Why Smartwaiver might be higher:
Some Smartwaiver prospects declare that there might be extra customization choices.
Value: Paid choices begin at $19 per thirty days for as much as 100 signed waivers.
18. Trello
Trello is a challenge administration system that lets you hold observe of all of your occasion duties in a single place. Keep on high of your occasion planning schedule with this device.
High Options:
- Totally different views to visualise your duties in numerous methods
- Templates designed for various use instances
- Automation to streamline job administration
- Integrations with platforms like Slack, Salesforce, and Gmail
Why Trello stands out:
Trello is extraordinarily versatile and helps your crew simply collaborate, irrespective of the place they’re.
Why Trello might be higher:
Trello is best for easy job administration and could also be tougher to make use of for larger-scale tasks or occasions.
Value: Paid choices begin at $5 per consumer per thirty days.
Greatest Affiliation Occasion Administration Software program
Associations might profit from utilizing specialised occasion platforms that match their group’s wants. Take a look at our affiliation occasion administration software program suggestions.
19. Tradewing
For skilled and commerce associations, Tradewing is the highest neighborhood engagement platform at the moment in the marketplace. Along with internet hosting on-line membership communities, Tradewing additionally has occasion administration instruments, permitting associations to announce, promote, and host occasions all on one platform.
High Options:
- Neighborhood feed
- Web site builder
- Capability to spotlight sponsors throughout occasions
- Computerized occasion reminder notifications
Why Tradewing stands out:
Tradewing excels at neighborhood administration. Associations utilizing Tradewing can announce their occasions to their neighborhood, make promotional messages, ship reminders, and host their occasion multi function place. This retains affiliation members centered and drives occasion attendance.
Why Tradewing might be higher:
Tradewing is designed for small, medium, and rising commerce {and professional} associations. As such, it prioritizes being out-of-the-box prepared over intensive customizability, which means it will not be the suitable match for giant associations.
Value: Contact Tradewing’s crew to request a quote.
20. WildApricot
WildApricot is a whole membership and occasion administration system for associations, nonprofits, and different membership organizations. Its affiliation software program has a self-serve design and a user-friendly interface, permitting you to customise each side of your occasion and member administration.
High Options:
- Customizable member database and portal
- Built-in e mail and advertising instruments
- Safe fee processing
- Responsive assist crew
Why WildApricot stands out:
WildApricot makes use of cloud know-how to soundly retailer all membership information.
Why WildApricot might be higher:
Some WildApricot prospects discover points with their buyer assist.
Value: Paid plans begin at $60 per thirty days.
21. Glue Up
Glue Up is a cloud-based engagement administration platform for associations and nonprofit organizations. It presents instruments for occasions, membership administration, buyer relationship administration, and extra.
High Options:
- Occasion web site builder
- Customized registration kinds
- Automated invoicing and fee options
- Cellular app
Why Glue Up stands out:
Glue Up has a Supervisor App that lets you handle your occasion from anyplace.
Why Glue Up might be higher:
Some Glue Up prospects word that the platform may be tough to navigate and use.
Value: Begins at $2,500 per yr
22. MemberSuite
MemberSuite is a high software program supplier of configurable affiliation administration options for nonprofits. They’re purpose-built to streamline processes and monetary operations, centralize information, and interact members via occasions.
High Options:
- Customizable occasion agendas
- Exhibit, sponsorship, and product gross sales income monitoring
- Organized room assignments
- Engagement instruments, resembling SMS messaging and polls
Why MemberSuite stands out:
MemberSuite routinely updates each two weeks, permitting customers to leverage the most recent model of the platform.
Why MemberSuite might be higher:
Some MemberSuite prospects declare that the platform usually glitches, making it tough to make use of.
Value: Obtainable upon request.
23. MemberLeap
MemberLeap’s affiliation occasion administration software program presents intuitive options to assist handle in-person and digital occasions and commerce reveals.
High Options:
- Customizable registration kinds with member versus non-member choices
- Integration with Zoom for digital occasions
- Occasion attendee portal
- Cellular occasion app
Why MemberLeap stands out:
MemberLeap has helpful tradeshow-specific options, together with a sales space map, vendor info assortment, and sales space registration administration.
Why MemberLeap might be higher:
Some MemberLeap prospects word that the consumer interface might be extra streamlined.
Value: Begins at $80 per thirty days, with further web site setup or internet integration charges
Selecting the Greatest Occasion Administration Software program
With occasion administration software program, you possibly can supply an immersive, participating occasion expertise for everybody concerned. Whether or not you’re streamlining the planning course of, making it simple for attendees to register, or serving to your sponsors seize leads, one of the best occasion administration software program can rework the behind-the-scenes of your occasion so every little thing runs in response to plan.
With a wide range of helpful occasion options, EventMobi is one of the best occasion administration software program in the marketplace. Regardless of your occasion kind or format, the EventMobi crew is prepared that can assist you enhance the expertise and help you with all of your occasion administration wants. To get began, contact the EventMobi crew!
To study extra about efficient occasion administration, take a look at the next assets:
