The 23 Finest Occasion Administration Software program for Nonprofits in 2025
Occasions and conferences are the lifeblood of nonprofits and associations. They current a useful alternative to drive income and construct group.
Nevertheless, with out the correct occasion administration software program for nonprofits, you threat lowered attendee engagement, poor occasion return on funding (ROI), and inadequate occasion knowledge for future enhancements.
On this article, we’ll clarify precisely what nonprofit occasion administration software program is, define concerns for deciding on a platform, and provide examples of the highest choices out there via the next subjects:
With the occasion administration software program market anticipated to develop at a compound annual development charge (CAGR) of 12.5% from 2023 to 2030, it’s clear that an growing variety of organizations acknowledge that the correct occasion tech can cut back the burden on occasion planners, improve occasion ROI, and make scaling your programming as simple as pie. After studying this information, you’ll be able to undertake your individual occasion administration resolution and unlock the advantages of this instrument.
What Is Nonprofit Occasion Administration Software program?
Nonprofit occasion administration software program is a sort of know-how used to prepare nonprofit occasions. These occasions might embody annual affiliation conferences, workshops, persevering with schooling alternatives, or nonprofit fundraising occasions.
Sorts of nonprofit occasion administration software program embody:
- Finish-to-end occasion administration platform like EventMobi
- Convention apps (we’ve a kind of, too!)
- Occasion registration software program for nonprofits
- Silent public sale software program
- Fundraising occasion software program
- Donation processing software program, whether or not on-line or via texting
The fitting occasion administration instrument will lower administrative hours and reduce the occasion planning workload. It’s best to be capable of load your occasion data in bulk, use drag-and-drop performance for added comfort, and get the important thing insights about your attendees that it’s good to entice sponsors.
What Ought to I Contemplate When Buying Nonprofit Occasion Software program?
Earlier than spending your invaluable funds on a platform you’re unsure about, contemplate the next:
1. Options
Many nonprofit occasion organizers want an occasion administration resolution that may assist them:
- Construct occasion web sites and occasion apps
- Simplify occasion registration, ticketing, and attendee check-in
- Design badges for in-person occasions
- Customise occasion branding
- Run electronic mail advertising and marketing
- Host occasion maps
- Create agendas and schedules
- Facilitate networking
- Run digital, hybrid and/or in-person occasions
- Encourage in-session engagement
- Hold event-goers updated with notifications
- Handle sponsor, attendee, and speaker knowledge and pages
- Get insights from occasion analytics and social media experiences
- Ship surveys and get suggestions
- Share paperwork earlier than, throughout, and after the occasion
- Help multi-language customers
Take into consideration which of those are must-have options to your group and that are nice-to-haves.
Alongside together with your must-haves, be certain that your selection is scalable over time and might be prolonged with add-ons. Integration with third-party options generally is a invaluable function, too!
2. Price range
Whereas it might be nice to have the world’s finest occasion administration software program, you probably have an occasion finances to fret about. You probably have monetary restrictions, goal for must-have options over nice-to-have ones.
Furthermore, just remember to just like the workforce on the software program firm that you just’ll be working with. Selecting a extra reasonably priced software program bundle from an organization that doesn’t care about its clients will at all times be dearer in the long run. In spite of everything, you would possibly undergo the entire pricey expertise once more sooner or later!
If it’s good to unencumber extra {dollars}, free nonprofit occasion administration software program is there in a pinch.
No matter your finances is, ask for a demo, and if doubtful, check the trial earlier than shopping for.
3. Buyer onboarding
The most effective occasion administration software program for nonprofits comes with impeccable buyer onboarding.
After you join their product, the software program vendor ought to help your transition. Search for a vendor with the keenness and sources that may get you arrange for achievement! They need to provide you with clear, detailed directions on find out how to use their platform.
Ideally, your chosen vendor will provide a number of onboarding companies, like:
- Buyer help for urgent points
- Buyer success for making certain occasion success
- Account executives who’ll test in and be sure you have what you want
- Product excursions and sources
- An in-depth assist middle or data base
- An internet consumer group
4. Buyer help
Talking of buyer help, your vendor’s workforce ought to be capable of troubleshoot technical points and shortly repair them. Even higher if yow will discover a vendor that gives buyer help 24 hours a day, particularly once you’re holding occasions.
Whenever you’re within the demo course of, be certain that to ask the gross sales workforce for examples of how buyer help has solved points for current clients.
5. Ease of use
Probably the most intensive function stack isn’t at all times the most effective match. A much less complicated, super-usable platform will make it simpler to your workforce to onboard, use, and achieve success together with your new nonprofit occasion software program.
Be certain the individuals who’ll be utilizing the platform are part of the demo course of. That method, they can provide suggestions on the usability earlier than you make the acquisition.
Want extra proof of ease of use? Take a look at on-line critiques, or ask to talk with an current buyer.
6. Complete, built-in options
What’s worse than having no instruments? Having too many instruments, and none of them speak to at least one one other!
No single instrument will be capable of do every little thing nicely. Search for a central instrument that may deal with most of your wants, after which complement it with extra software program.
For instance, EventMobi is nonprofit occasion software program that’s constructed to assist your employees run annual conferences, ongoing workshops and webinars, and host a web based group. The software program isn’t prepped to just accept donations, although, so that you’d additionally want fundraising occasion software program or donation processing software program should you’re seeking to increase cash!
Worst case, make it possible for your disparate packages have an Software Programming Interface (API) that lets you hardcode a connection between them.
7. In-person, digital, or hybrid options
Do you maintain in-person, digital, and hybrid occasions? Or do you solely maintain in-person occasions however need the pliability to do extra? Search for an answer that may facilitate your occasions irrespective of which format they take and comes with instruments (like gamification, notifications, dwell streaming, or doc storage) that provide the flexibility it’s good to thrive in a brand new period of occasion planning.
8. Nice critiques
Probably the most reliable opinions about any type of software program come from its customers. Software program evaluation web sites resembling Capterra or G2 are dependable sources of critiques.
For instance, EventMobi has a 4.7/5.0 Ease of Use and Buyer Service score, which contributes to its total 4.8 score on Capterra. Take the time to learn via critiques and scores to get a transparent understanding of which choices act as the most effective occasion administration software program for nonprofits.
10 Causes EventMobi Would Rock Your Subsequent Nonprofit or Affiliation Occasion
We’ve instructed you in regards to the critiques, however what precisely can EventMobi do to your occasion?
Relating to making these choices, the extra data, the higher, so listed below are some key particulars about what EventMobi provides our customers:
- Drag-and-drop occasion web sites and apps: No design expertise wanted! Use Web page Designer to construct customized occasion web sites and apps with drag-and-drop instruments.
- Customized registration types: Create customized on-line registration types with limitless fields, drop-down menus, and multiple-choice questions. You possibly can even handle multiticket and consecutive registrations!
- Segmented electronic mail advertising and marketing: Ship branded, personalised emails to everybody concerned in your occasion, segmenting by language, registration standing, cost standing, and different key knowledge!
- Sponsor advantages: Characteristic sponsors throughout your occasion with in-app banner adverts, firm pages, and sponsored notifications, and set them up with lead seize. You’ll even have all of the analytics it’s good to report in your success.
- Gamification: Up attendee engagement, and drive extra site visitors to sponsors with gamification! Arrange challenges that encourage your attendees to community, meet sponsors, share pictures, and test in to periods. (EventMobi even has a gamification design workforce!)
- Networking and conversations: Facilitate connections with moderated group discussions, appointment reserving, 1:1 messaging and video calls, and customised profiles.
- Limitless Occasions for year-round engagement: The EventMobi Expertise Supervisor is able to host occasions of all sizes and kinds, whether or not it’s a one-off, annual, or sequence of year-round occasions!
- Skilled companies that can assist you thrive: EventMobi’s Skilled Companies workforce helps tons of of occasions welcome hundreds of audio system, sponsors, and attendees yearly with every little thing from undertaking administration, consulting, and one-on-one help for any type of occasion.
- 13+ years of expertise: Over greater than a decade, EventMobi has supported tens of hundreds of occasions around the globe with easy-to-use software program, award-winning buyer help, and customer-centric product design.
- A+ Evaluations: Take a look at the EventMobi critiques left by pleased occasion profs on Capterra and G2!
With EventMobi, you possibly can streamline the occasion administration course of and supply unforgettable occasion experiences for attendees and sponsors.
Finest Occasion Administration Software program for Nonprofits
We’ve gathered an inventory of options so that you can contemplate earlier than taking the plunge with a purchase order.
Bear in mind: take into consideration all of the components mentioned above to ensure your selection matches your occasion objectives and administration course of, and also you’ll be in your approach to success!
EventMobi
EventMobi is an end-to-end administration platform to design, produce, and ship wonderful occasion experiences.
Pricing: Single-event, multi-event, and year-round subscriptions can be found for occasion apps, digital and hybrid occasion platforms, and our registration, web site, and ticketing platform.
Finest for: Occasion administration for nonprofits and associations, public administration organizations, higher-education establishments, third-party occasion planning corporations, and firms of all sizes
Prime options:
- Interact attendees via gamification, dwell show, interactive occasion maps, and extra.
- Encourage networking via one-on-one appointment reserving.
- Skyrocket your sponsors’ ROI by that includes them in your occasion app, setting them up with lead seize, and providing useful attendee analytics.
- Unlock entry to an distinctive help workforce with the choice for onsite help.
Lumaverse
Lumaverse is an umbrella model that gives occasion administration options for scheduling, volunteer and member administration, occasion planning, and fundraising.
Pricing: Varies primarily based on product
Finest for: Golf equipment and member-based nonprofits who have to run occasions with many platforms
Prime options:
- Share computerized reminders to maintain attendees knowledgeable.
- Leverage ticketing and waitlisting instruments.
- Ship limitless emails to your attendees.
WildApricot
WildApricot is a cloud-based occasion administration platform to automate and help membership duties.
Pricing: $60–$900 per 30 days relying on the variety of contacts
Finest for: Small associations, nonprofits, and chapter-based organizations
Prime options:
- Robotically record occasions in a calendar in your WildApricot web site or current web site.
- Create customized registration types with reductions and add-ons.
- Handle and test in attendees utilizing a cellular app.
Accelevents
Accelevents is an occasion administration resolution to plan, execute, and analyze occasions at any scale.
Pricing: Contact gross sales
Finest for: In-person, digital, and hybrid occasions of all kinds and sizes
Prime options:
- Cell app for attendees to maintain them engaged.
- Digital hub the place you possibly can host on-line conferences, festivals, seminars, and workshops.
- Versatile occasion web site builder to create branded occasion pages.
CharityEngine
CharityEngine positions itself as a nonprofit CRM centered on managing donor knowledge on high of occasions.
Pricing:
- Normal: $350–$700 per 30 days
- Skilled: $700–$1500 per 30 days
- Enterprise: contact gross sales
Finest for: Medium to massive nonprofits
Prime options:
- Branded occasion pages with embedded registration and donation types.
- On-line consumer portal the place attendees can entry registration data, ticketing particulars, occasion maps, and parking data.
- Automated attendee communications powered by your occasion knowledge.
Finest Occasion Apps for Nonprofits
Cell app builders are nice for nonprofits that prioritize comfort in occasion administration.
EventMobi
EventMobi is an app builder to create branded cellular occasion apps.
Pricing: Packages for branded and unbranded apps
Finest for: Corporations of all sizes, associations and nonprofits, public administration organizations, higher-education establishments, and third-party occasion planning corporations
Prime options:
- Simply test in attendees with QR check-in and digital badges.
- Enhance engagement with dwell chat, dwell polls, surveys, and Q&A periods.
- Construct a year-round occasion group through the use of your app as a hub for useful sources and sponsored content material.
AppInstitute
AppInstitute is a no-code app maker for constructing cellular apps and selling them.
Pricing:
- Starter: $67 per 30 days
- Professional: $84 per 30 days
- Reseller: $280 per 30 days
Finest for: Small and medium companies, digital and inventive businesses, and people
Prime options:
- Capacity to speak immediately with app customers.
- Type builder so you possibly can create registration and donation types.
- Capacity to add photos and movies for attendees to browse.
BuildFire
BuildFire is a no-code cellular app builder for iOS and Android with a developer SDK.
Pricing
- BuildFire Plus Skilled Companies:
- Premium: $5,000 for one month
- Signature: $7,500 for 2 months
- Enterprise: $15,000 for 3 months
- BuildFire App Improvement Platform:
- Development: $159 per 30 days
- Starter: $299 per 30 days
- Normal: $424 per 30 days
Finest for: From small startups to mature enterprises
Prime options:
- Simply create an occasion schedule inside the app.
- Add audio content material to the media middle.
- Share video content material via YouTube and Vimeo integrations.
Finest Occasion Registration Software program for Nonprofits
Occasion registration is essential to working a clean occasion! Listed below are some occasion registration software program choices to discover to your subsequent occasion.
Doubleknot
Doubleknot provides built-in occasion registration software program for nonprofits and cultural organizations to handle ticketing, memberships, registrations, reservations, donations, and merchandise gross sales.
Pricing: Contact gross sales
Finest for: Nonprofits and cultural points of interest, resembling museums and science facilities
Prime options:
- Capacity to help recurring occasions.
- Customized types together with waivers, agreements, emergency contacts, and particular wants data.
- On-line and offline cost choices.
RegFox
RegFox is a registration platform for occasions like conferences, camps, and courses.
Pricing: Flat charge of $0.99 + 1% per paid registrant, plus a bank card processing charge of two.99%, capped at $4.99 per registrant
Finest for: All types of occasions that want registration
Prime options:
- Conditional logic to create attendee workflows, tracks, and pricing guidelines.
- Capacity to model your registration web page to your group in seconds.
- Exports and experiences that can assist you analyze your occasion knowledge.
Mobilize
Mobilize is occasion registration software program for nonprofits to handle occasions and recruit volunteers.
Pricing: Contact gross sales
Finest for: Mission-driven organizations
Prime options:
- Simply add a wide range of occasion sorts, resembling single-shift occasions, recurring and multiple-shift occasions, digital occasions, and in-person occasions.
- Ship post-event suggestions surveys through electronic mail or textual content.
- Give devoted volunteers the ability to host occasions in your nonprofit’s behalf.
RSVPify
RSVPify is an end-to-end occasion registration resolution with an emphasis on managing invites containing RSVP hyperlinks.
Pricing
- Occasion Pricing:
- Free: as much as 100 RSVPs
- Private Occasions: $19 per 30 days
- Skilled Occasions: $39 per 30 days
- Enterprise: contact gross sales
- Promoting Tickets: $0.90 per ticket, merchandise, or donation + 1.95%
Finest for: Medium companies and nonprofits
Prime options:
- Customise occasion invites by importing your individual design and auto-populating recipient particulars.
- Allow QR code check-in utilizing RSVPify’s visitor check-in app.
- Automate reporting to simply export attendance, fundraising, and attendee knowledge.
Tix
Tix is a cloud-based occasion ticketing platform for field workplace and on-line ticket gross sales.
Pricing:
- Field Workplace Payment: $0.25 per ticket
- On-line Payment: $1.00–$1.50 per ticket
- Name Heart Payment: $3.50 per ticket
Finest for: Small to massive venues, promoters, and occasion organizers
Prime options:
- Promote tickets via a wide range of channels, together with telephone, fax, mail, field workplace, and on-line.
- Incorporate a number of seating choices, resembling reserved and basic admission.
- Customise your ticketing resolution to have the identical appear and feel as your web site.
Finest Free Occasion Administration Software program for Nonprofits
Not a lot room for software program within the finances? You need to use these free choices for nonprofit occasion administration:
Givebutter
Givebutter is an end-to-end fundraising occasion resolution that covers every little thing from auctions, fundraising occasions, and cost processing to donor engagement and administration.
Pricing: Free with donors paying elective suggestions (except you like in any other case)
Finest for: Small and medium nonprofits
Prime options:
- Enable supporters to arrange peer-to-peer fundraising pages to spice up your fundraising occasion income.
- Promote bodily and digital public sale gadgets with real-time bidding.
- Inspire attendees to become involved with dwell shows.
Eventbrite
Eventbrite is an all-in-one occasion administration platform with a particular deal with ticketing and occasion discovery.
Pricing: Free ticket patrons pay the charges (except you like in any other case)
Finest for: Occasions of every kind and sizes, resembling live shows, festivals, meetups, conferences, and workshops
Prime options:
- Use the Eventbrite Organizer App to test in attendees, promote tickets on the door, and monitor knowledge.
- Launch Eventbrite Advertisements to advertise your occasion.
- Ship automated occasion notifications when individuals attend, observe, or like your occasions.
ClickUp
ClickUp is a undertaking administration resolution with nonprofit and occasion administration instruments.
Pricing: Free for private use
Finest for: Nonprofit organizations and occasion planners
Prime options:
- Create a public calendar to share occasions together with your supporters.
- Develop customized types to gather suggestions in your occasion.
- Monitor your fundraising objectives.
StreamYard
StreamYard is a web-based skilled dwell streaming and recording studio.
Pricing: Free for people
Finest for: Corporations of all sizes and nonprofits
Prime options:
- Maintain webinars to have interaction occasion attendees.
- Report movies and podcasts so as to add to your occasion sources.
- Host dwell giveaway contests throughout occasion livestreams.
Airmeet
Airmeet is a webinar and on-line occasion internet hosting platform.
Pricing: Free for small occasions with as much as 50 attendees
Finest for: B2B SaaS corporations
Prime options:
- Pre-record webinars to your occasion viewers.
- Analyze over 50 distinctive knowledge factors.
- Model webinars to your group.
Finest Fundraising Occasion Software program
Are you planning to gather donations at your occasion? Fundraising occasion software program has devoted features to assist help your trigger!
OneCause
OneCause is an end-to-end fundraising occasion software program resolution for managing on-line fundraising occasions.
Pricing: Contact gross sales
Finest for: Corporations of all sizes and nonprofits
Prime options:
- Analyze supporter exercise and giving throughout occasions.
- Customise your sponsorship packages.
- Help auctions with merchandise procurement and administration, public sale merchandise picture galleries, and AI-generated public sale descriptions.
Silent Public sale Professional
Silent Public sale Professional is a fundraising occasion platform for managing on-line public sale catalogs and different features of fundraisers.
Pricing:
- Cell Professional: $899 per yr + 2% of occasion proceeds
- Cell Plus: $749 per yr + 2% of occasion proceeds
- Bidsheet Professional: $649 per yr + 2% of occasion proceeds
- Bidsheet Plus: $449 per yr + 2% of occasion proceeds
Finest for: Nonprofits of all sizes
Prime options:
- Create customized occasion pages.
- Develop a web based public sale catalog with cellular bidding.
- Unlock entry to your individual private occasion coach for help.
Grassroots Unwired
Grassroots Unwired is a cellular fundraising occasion software program platform for in-person or event-based fundraising and advocacy.
Pricing: Contact gross sales
Finest for: Corporations of all sizes and nonprofits
Prime options:
- Capacity to model the cellular app utilizing your brand and colours.
- Actual-time knowledge sync together with your CRM.
- Helps day-of check-in and registration.
Handbid
Handbid is a cellular fundraising occasion software program resolution devoted to bidding and public sale administration.
Pricing: $1,396 per yr, plus a bank card processing charge of three.5% + $0.30
Finest for: Corporations of all sizes and nonprofits
Prime options:
- Allow cellular bidding to have interaction your public sale attendees.
- Automate the check-in course of.
- Use cellular public sale administration to register company, add and replace public sale gadgets, course of funds, talk with attendees, and extra.
Snowball Fundraising
Snowball Fundraising is an all-in-one fundraising platform.
Pricing:
- Important: free, plus a transaction charge of two.9% + $0.30
- Premium: $55 per 30 days, plus a transaction charge of two.9% + $0.30
- Skilled: $85 per 30 days, plus a transaction charge of two.9% + $0.30
- Enterprise: $99 per 30 days, plus a transaction charge of two.9% + $0.30
Finest for: Small and medium nonprofits
Prime options:
- Leverage versatile ticketing choices.
- Automate electronic mail or textual content notifications to outbid public sale company.
- Provide prompt receipts and a web based cost portal to streamline the public sale checkout course of.
360MatchPro
Double the Donation’s 360MatchPro resolution helps facilitate company matching reward fundraising.
Pricing:
- Normal: begins at $999 per yr
- Enterprise: customized pricing
Finest for: Nonprofits and higher-education establishments
Prime options:
- Unlock entry to a complete matching reward database and search instrument so donors can assess their eligibility proper out of your donation web page.
- Automate matching reward communications to streamline the method.
- Allow auto-submission so donors can ship matching reward requests to their employers with a single click on.
Select the Proper Occasion Administration Software program for Your Subsequent Occasion
Occasion administration software program is essential to making a clean and fascinating occasion expertise to your occasion attendees. By simplifying the planning course of, streamlining attendee registration and engagement, and offering key analytics to trace ROI, the most effective occasion administration software program for nonprofits may also help your group host a tremendous occasion, whether or not in-person, on-line, or each.
