The 20 Greatest Occasion Test-in App Suppliers for 2024

Cat Davidson is the Director of Buyer Expertise at EventMobi, bringing over a decade of hands-on experience in occasion expertise and planner success. Having labored immediately with hundreds of occasion professionals since 2014, Cat has an intimate understanding of the day-to-day challenges occasion planners face when implementing new applied sciences to attain their occasion targets. Of their present function, Cat leads initiatives that assist occasion professionals maximize their expertise investments whereas delivering distinctive attendee experiences.

For occasion planners and organizers, a dependable occasion check-in app can imply the distinction between excited and pissed off attendees. Selecting the best instrument won’t simply streamline the check-in course of—it should assist set the tone for every little thing that follows at your occasion! 

Nevertheless, with so many choices in the marketplace, figuring out the perfect occasion check-in software program for your convention attendance monitoring might be fairly a job.

On this introduction to the perfect occasion check-in apps, we’ll have a look at what every platform has to supply. From seamless integration along with your different occasion tech instruments to real-time knowledge analytics,  we’ll showcase a curated choice of software program options that meet quite a lot of convention calls for.

Whether or not you’re planning a single skilled workshop or a large-scale convention, there’s software program tailor-made to rework your check-in woes into check-in wows. Keep tuned as we unveil our prime picks for creating the best check-in expertise at any occasion!

What Is An Occasion Test-in App?

An occasion check-in app is designed to streamline the attendee arrival expertise on the registration desk. It replaces conventional paper-based strategies with a digital resolution, guaranteeing a fast and simple check-in course of at any assembly or convention.

The sort of software program must combine along with your registration system, usually helps reside badge printing, and may present occasion organizers with real-time check-in knowledge. Some high-value check-in app options embrace:

Many occasion planners want to make use of a check-in app from a complete occasion administration platform like EventMobi, to make sure simple knowledge syncing between instruments and reduce the variety of completely different distributors they should work with. Be sure you ask any occasion administration platform you consider to your occasions if it presents an occasion check-in app, as it will prevent priceless time, cash, and complications!

Why Do You Want Occasion Test-in Software program?

The occasion check-in course of isn’t nearly ticking off names—it’s the gateway to your total occasion expertise. Occasion check-in software program helps you begin on the best foot by guaranteeing a easy, environment friendly, and welcoming begin to your attendees’ journey.

To know how occasion check-in apps can remodel the primary entry level of your occasions and past, let’s dive into the primary advantages of this expertise:

• Streamlines the check-in course of: Occasion check-in software program permits attendees to test themselves in with just a few faucets on a display screen, lowering strains and wait instances. This effectivity will enhance the attendee expertise and unencumber employees to concentrate on different vital duties.
• Offers contactless check-in: For occasions the place well being and security are a precedence, providing touchless or contactless check-in choices is a necessity. An occasion check-in app that provides kiosk mode gives a protected method for attendees to test themselves in.
• Places your model on the forefront: Your occasion check-in software program represents the primary in-person touchpoint attendees have along with your model. Some platforms provide totally custom-made check-in kiosks, providing one other alternative to showcase your occasion branding onsite. 
• Tracks session attendance: These occasion check-in apps aren’t only for saying “welcome” and printing badges. They’re additionally priceless session attendance monitoring instruments, offering programming insights, managing room capacities, and protecting tabs on attendance to award persevering with training (CE) credit. 
• Measures occasion success: Understanding your occasion’s return on funding (ROI) is essential. By amassing knowledge on attendee participation and conduct by means of your occasion check-in software program, you’ll be able to acquire insights into what labored and what didn’t, which might help show the worth of your occasion and enhance future occasions.

Every of those factors demonstrates the indispensable nature of occasion check-in apps in fashionable occasion planning. From branding and effectivity to well being security and knowledge analytics, these instruments are essential to occasion success.

What Ought to You Search for When Evaluating Occasion Test-in App or Software program Choices?

Discovering the best occasion check-in app or software program to your wants includes weighing quite a lot of options and concerns. Listed below are some choices it’s possible you’ll search for as you seek for that good convention check-in software program:

Occasion-Particular Options

The first function of your occasion check-in app is to help in offering an environment friendly, efficient occasion expertise. Be certain the instrument you select is flexible sufficient so that you can provide the check-in expertise you need to create and may proceed to supply worth all through your occasion:

• Versatile check-in choices: Flexibility is vital. Your software program ought to assist a number of check-in strategies and units, together with self-check-in, handbook check-in, and QR code check-in. This selection will cater to completely different attendee preferences and scale back bottlenecks, guaranteeing a easy begin to your occasion.
• Session check-in: Significantly for conferences, session check-in is invaluable. It means that you can monitor attendance for breakout classes, workshops, panels, and keynotes, which is essential for offering insights to tell programming at future occasions. Search for software program that works on any cellular system so employees can use their very own!
• Integrates with different occasion tech instruments: Your check-in app should sync along with your registration knowledge to perform. Nevertheless, an additional benefit to picking a check-in app out of your occasion administration resolution supplier is that each one your knowledge will probably be in a single place.

Some occasion administration platform pricing packages embrace occasion check-in without cost, usually with an annual subscription. Be sure you ask this when evaluating distributors, as when you plan a number of occasions over the yr you could possibly scale back your prices considerably. 

Normal Software program Concerns

Any new expertise you undertake ought to suit your group’s wants and be simple to make use of. Take a look at these common software program concerns to bear in mind when in search of an occasion check-in software program platform:

• Pricing construction: Make sure the pricing aligns along with your occasion price range. Think about the price of your program over the yr, as buying an annual license will doubtless provide higher worth than per-event pricing. 
• Buyer assist: When your occasion is underway, it’s vital to have dependable entry to assist in case of any technical points. For peace of thoughts, select a software program supplier that provides 24/7 buyer assist.
• Tech necessities: Discover out in case your occasion check-in software program requires renting or shopping for any specialised {hardware} that might have an effect on your price range and logistics.
• Ease of use: The very best check-in app is easy for anybody to make use of, making it simple to your crew to arrange and handle with out intensive coaching. To fill in any gaps in how you can use the software program, your vendor ought to present onboarding or coaching supplies to your crew to reference.
• Safety and privateness: In an age the place knowledge breaches are widespread, safety and privateness options are a necessity. Make sure that your occasion check-in software program complies with related laws and takes measures to guard your attendees’ data.

To help you within the software program choice course of, search for opinions that time to different occasion organizers’ experiences with every platform. You too can request demos from the occasion check-in app suppliers to check them out for your self and guarantee they’re simple for each your crew and attendees to make use of.

20 Greatest Occasion Test-In App Choices

Completely different occasion check-in app choices could look related, however it’s vital to contemplate your distinctive occasion wants earlier than making a remaining choice. For instance, do you want an answer that provides self-check-in and reside badge printing, or would you want employees to scan attendees and print badge labels on the registration desk? Or, possibly you’re in search of a digital occasion check-in app. Discovering the perfect check-in software program to your occasion hinges on distinctions like these. Listed below are our prime 20 to get you began:

EventMobi

EventMobi presents a versatile occasion administration resolution with a variety of check-in choices to suit your occasion measurement, wants, and price range. Listed below are a few of the methods you should use EventMobi to enhance your occasion check-in course of:

• Self-service kiosks: Permit attendees to test in at their very own tempo with devoted kiosks. To show any system right into a self-service check-in level, organizers can use EventMobi’s Occasion Test-in App  (a part of the EventMobi Onsite App) to arrange tablets or laptops in “Kiosk mode” on stands close to the venue entrance. Not solely does providing a self-service check-in course of scale back the necessity for further staffing, however it additionally results in a smoother arrival expertise for attendees.
• QR code scanning: With QR code check-in, attendees merely scan their distinctive QR code at a self-check-in kiosk or the registration desk. 
• Onsite badge printing: Relying in your price range, you’ll be able to select between reside badge printing at self-check-in kiosks or printing badge labels that may be positioned on badge inventory on the registration desk as employees checks in attendees.
• Session check-in: You’ll be able to test attendees each into your occasion and into and out of particular classes. Occasion employees can obtain the app onto their very own units to watch session recognition, monitor attendance for CE credit, and collect priceless insights for future occasions.

Since 2009, EventMobi has helped 30,000+ occasion organizers ship hundreds of profitable occasions and presents highly effective instruments for each stage of the occasion lifecycle.

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Watch the EventMobi Product Tour and discover ways to get rid of lengthy strains with a Test-in App.

Attendium

Attendium presents a fundamental check-in resolution targeted on smaller social occasions. Whereas the interface is visually interesting, it might lack the strong options wanted for advanced company occasions or large-scale conferences.

Sure Arrive

Sure Arrive is finest suited to giant occasions however might be advanced to arrange and navigate. Customers report a steep studying curve for employees coaching, although it does deal with high-volume check-ins as soon as configured correctly.

CrowdPass

CrowdPass presents customary well being screening options which have change into much less related post-pandemic. The fundamental check-in performance works, however the platform could also be overselling its “cutting-edge” security protocols.

Cvent OnArrival

Cvent OnArrival is a longtime participant within the house with customary check-in options. Nevertheless, the system might be inflexible and costly for smaller occasions, with some customers reporting synchronization points throughout peak instances.

Eventdex

Eventdex Onsite Occasion Administration Software program presents a check-in performance for occasions, although customers report occasional syncing delays throughout high-volume intervals. Whereas it handles fundamental registration and badge printing, the interface requires vital employees coaching time, and a few customers observe that the cellular check-in course of might be cumbersome when coping with last-minute adjustments or walk-ins.

Eventbrite

Eventbrite is standard for easy occasions and ticketing. The check-in characteristic is fundamental and will wrestle with advanced registration eventualities or customized badge printing necessities.

Eventleaf

Eventleaf presents fundamental branding choices, although the customization is proscribed to paint schemes and emblem placement. The platform lacks the superior options wanted for enterprise occasions.

EventX

Regardless of advertising claims, EventX’s “digital check-in” characteristic is just a fundamental registration affirmation system. The platform exhibits potential however wants vital growth to match trade leaders within the in-person house.

Google Kinds

Google Kinds is a free however extraordinarily restricted resolution. Whereas it will possibly accumulate fundamental data, it lacks real-time check-in capabilities, reporting, and important occasion administration options.

Visitor Supervisor

Visitor Supervisor is a fundamental visitor listing administration instrument finest suited to social occasions. Restricted reporting capabilities and integration choices make it much less appropriate for skilled occasions.

RingCentral Occasions

RingCentral Occasions The platform focuses extra on digital occasion internet hosting than precise check-in processes. Customers report occasional stability points throughout high-traffic intervals.

OneTap

If time is of the essence, OneTap presents fast check-in however sacrifices vital options like reside badge printing and real-time analytics. It’s higher suited to small, informal occasions.

RSVPify

RSVPify is primarily an RSVP instrument with fundamental check-in capabilities added on. This resolution lacks the great options wanted for skilled occasion administration.

Sched

Sched is a scheduling-focused platform with restricted check-in capabilities. Whereas it really works for easy occasions, it might not scale effectively for bigger conferences.

Stova

The Stova check-in app targets giant enterprise occasions with customary QR code scanning and badge printing options. Whereas it will possibly deal with high-volume check-ins, employees usually discover the app interface overly advanced for fundamental duties like wanting up registrants or processing walk-ins. Customers report having to click on by means of a number of screens to finish easy check-in processes that might be extra streamlined.

vFairs

vFairs presents an onsite check-in resolution with customary QR code scanning and badge printing options. Whereas the system handles fundamental check-in duties, customers report that the cellular app might be sluggish throughout high-volume intervals. The badge printing course of requires further configuration steps in comparison with extra streamlined options, and a few customers observe that the offline mode has restricted performance.

Webex Occasions

Webex Occasions is primarily a digital assembly platform that has added fundamental in-person occasion options. It isn’t designed particularly for stylish occasion check-in wants.

Whova

Whova presents each staffed and self-check-in choices by means of their cellular app and internet dashboard. The system gives QR code scanning by means of telephones with out requiring particular {hardware} and features a self-check-in possibility utilizing tablets or QR code posters. Whereas it handles fundamental attendance monitoring and may handle completely different ticket varieties, its core performance is tightly built-in into its broader occasion platform, which can be greater than some organizers want for simple check-in processes.

Zoho Backstage

Zoho Backstage is a part of the bigger Zoho suite, which might be each a profit and a disadvantage. The check-in characteristic looks like an afterthought moderately than a core performance

Sealing the Deal: Why High Occasion Test-In Software program Results in Success

As we wrap up our exploration of the perfect occasion check-in apps, it’s clear that the best instrument can considerably enhance the attendee expertise whereas rising effectivity for occasion employees. From mitigating lengthy strains on the registration desk to offering insightful occasion knowledge, selecting the best check-in software program is essential to your occasion’s success.

The EventMobi Occasion Test-in App stands out as a versatile resolution that helps quite a lot of check-in strategies. It ensures your occasion begins on a excessive observe by eliminating lengthy strains on the registration desk and is appropriate with varied badge printing choices. It doubles as a session monitoring instrument and helps you measure your occasion’s ROI with precision. Furthermore, it’s your ticket to providing a hassle-free check-in expertise.

Able to streamline your occasion check-in course of? Embrace the long run with EventMobi’s Occasion Test-in App. It’s time to show these first moments into lasting impressions and set the stage for an unforgettable occasion journey.

Create an unforgettable occasion expertise from the get-go.

Learn the way EventMobi’s Occasion Test-in software program means that you can make an amazing first impression.